Discipline Documentation Form - Page 1

Owned by Mary Spires, created
Last updated: Aug 21, 2024 by Mary Spires
5 min read

This article assists users when completing the form.

Form information

The Discipline Documentation Form is completed every time a child receives an out-of-school suspension. Page 1 is in the Disciplinary Documentation event when created by the user.

Page 1 is the only required form when the Disciplinary Documentation event is opened. Section A is available in this event if needed. Sections B, C, D, and E are in the Manifestation Determination event that is created, if required when the Disciplinary Documentation Event is locked.

  1. Enter the Date of Infraction.

  2. Enter the Case Manager name.

  3. Enter the Description of Infraction. The text box will expand as needed. The description of the infraction must mirror the information given to the parent by the administrator but should not include names or identifying information of other students involved.

  4. Enter the Number of disciplinary removal days for this infraction.

    1. If the length of the current suspension is less than 10 days, view the section for Current suspension is Less than 10 Consecutive days.

    2. If the length of the current suspension is greater than 10 consecutive days, view the section for Current Suspension is Greater than 10 Days.

    3. If the length of the current suspension is undetermined,, but as a result of further action by the school/district, has the possibility of being greater than 10 days, view the section for Length of Current Suspension is Undetermined.

Current Suspension is Less than 10 Days

  1. Enter the Number of disciplinary removal days for this infraction.

  2. Select No for “Is the total number of days for this infraction greater than 10?”

  3. Continue to question #3. Enter the number of disciplinary removal days in this school year prior to this infraction.

  4. Add the days in question #1 to the days in question #3 and enter the total in #4.

  5. Answer question #5, indicating if the total from question #4 is greater than 10.

    1. If the answer is Yes, question #6 will become required. Continue.

    2. If the answer is No - STOP. No additional steps are required. Save and Lock the event. No additional events will be created. The process is complete.

  6. Question 6 determines if a pattern has been created and if a Manifestation Determination is required.

    1. Answer question 6A -  “Is the student’s behavior substantially similar to the student’s behavior from previous incidents that resulted in the series of removals?”

      1. If the answer is Yes, continue to question 6B.

      2. If the answer is No, no pattern has been created. Section A is created in this event. It is required.

    2. If the answer to question 6A is yes, continue to question 6B - “Are there other factors such as length of each removal, the total amount of time the student has been removed, and the proximity of the removals to one another that create a pattern?”

      1. A pattern has been created if the answer is Yes. A Manifestation Determination is then required. The event will be created when this event is locked.

      2. If the answer is No, no pattern has been created. Section A is created in this event. It is required.

    3. The final two options are auto-filled based on the responses to questions 6A and 6B.

      1. If the response to either 6A or 6B is no, no pattern has been created. Complete Section A in this event. (Manifestation Determination is NOT required)

      2. A pattern has been created if the responses to both 6A and 6B are yes. Proceed to Section B in the Manifestation Determination event, which is created when this event is locked. (Manifestation Determination IS required)

  7. Save.

  8. Return to the Event Overview and do a Validation Check.

  9. When the Validation Check is successful, Print and proofread.

  10. When the forms are correct, click the Lock button.

  11. No further action is required when the total days of suspension for the year are 10 or less.

  12. When the total days of suspension for the year is greater than 10

    1. with no pattern of behavior, Section A is created in this event (the answer for either 6A or 6B is No).

    2. with a pattern of behavior, the Manifestation Determination event is created (6A and 6B are BOTH answered Yes).

NOTE: A Manifestation Determination is required when the total days of suspension for the year is greater than 10 AND a pattern of behavior exists. Contact the Service Desk for assistance if the Manifestation Determination event is not created when the Disciplinary Documentation event is locked.

Current Suspension is Greater than 10 Consecutive Days

  1. Enter the Number of disciplinary removal days for this infraction.

  2. Choose Yes for “Is the total number of days for this infraction greater than 10 consecutively?” Question #2 becomes required.

  3. Answer question 2, “Is this a 45 school day suspension?” Answer Yes if this suspension is for drugs/weapons/serious bodily injury (even if the suspension is not for 45 days).

    1. In both cases (yes or no), a Manifestation Determination is required, and the rest of the form remains disabled.

  4. Save.

  5. Return to the Event Overview and do a Validation Check.

  6. When the Validation Check is successful, Print and proofread.

  7. When the forms are correct, click the Lock button.

  8. The Manifestation Determination event is created.

  9. Continue to the Manifestation Determination event.

NOTE: A Manifestation Determination is required when the current suspension is more than 10 consecutive days. Contact the Service Desk for assistance if the Manifestation Determination event is not created when the Disciplinary Documentation event is locked.

Length of Current Suspension is Reported as 10 Days, but the Final Length is Undetermined

If the length of the current suspension has not been finalized when the Manifestation Determination event is needed:

  1. For number 1, Number of disciplinary removal days for this infraction enter “10 with possibility of additional days”.

  2. Choose Yes for “Is the total number of days for this infraction greater than 10 consecutively?”. Question #2 becomes required.

  3. Answer question 2, “Is this a 45 school day suspension?” Answer Yes if this suspension is for drugs/weapons/serious bodily injury (even if the suspension is not for 45 days).

    1. In both cases (yes or no), a Manifestation Determination is required, and the rest of the form remains disabled.

  4. Click the Save button.

  5. Return to the Event Overview and do a Validation Check.

  6. When the Validation Check is successful, click the Lock button.

  7. The Manifestation Determination event is created.

  8. Continue to the Manifestation Determination event.

Locking the Disciplinary Documentation Event

  1. After saving all forms, return to Event Overview.

  2. Click Validation Check.

  3. If errors appear, resolve them before continuing.

  4. When the event passes the validation check, click Print to preview and proofread the form(s).

  5. When all information is correct, click the Lock button.

  6. If the total number of days suspended this school year is not greater than 10, or if no pattern has been created, no additional events will be created. The process is complete.