Classroom Accommodations Screen

Owned by Mary Spires, created
Last updated: Aug 21, 2024 by Mary Spires
4 min read

This article assists users when completing the Classroom Accommodations screen.

The screen is used to enter accommodations and modifications the student will use in the classroom. The selected accommodations print on Form F: Classroom Accommodations and Modifications. Accommodations will only print if Documented on Form F: Classroom Accommodations and Modifications is marked on the Services Screen.

Information

This page includes instructions for entering program modifications/classroom accommodations. Click here to view information about entering accommodations for state assessments (Grade-Level Assessments, End-of-Course Assessments, WIDA ACCESS, and NAEP). Information about entering accommodations for both classroom and state assessments can also be found on the Accommodations Quick Start Card. 

Remember to select “Documented on Form F: Classroom Accommodations and Modifications” in the Program Modification and Accommodations section on the Services Summary Form. This will create Form F: Classroom Accommodations and Modifications. Choose “Include Form F: Classroom Accommodations and Modifications in print layout” on the Decision Form. If this step is not completed, Form F: Classroom Accommodations and Modifications will not appear in the printed IEP, even if accommodations are entered on the Classroom Accommodations screen. If this happens and the IEP has been locked, an IEP Correction must be completed.

To see the complete list of classroom accommodations, download the most recent copy of DESE's Form F.

Reminder

The Classroom Accommodations screen is not required by Phoenix. Therefore, it is possible for the IEP to be locked without entering any classroom accommodations. This could cause Form F: Classroom Accommodations and Modifications to be blank when printed, and no accommodations would be included in the IEP. If this happens and the student requires accommodations, an IEP Correction event must be completed to correct the error. Printing and proofreading the IEP before locking can prevent this.

Adding Classroom Accommodations to the Plan

  1. Open the Classroom Accommodations screen.

  2. Select a Category to view a short list for one category or All to view all accommodations.

  3. The accommodations appear in Search Results. If "All" was selected the accommodations are grouped by category.

  4. Select the classroom accommodations.

  5. Add to Plan.

Completing Classroom Accommodation Details

Classroom Accommodations can be saved at any time. It is not necessary to complete all of the details before saving. If a field is blank, an error message will appear when the event validation is checked. The event cannot be locked if a required field is blank.

  1. Select the Accommodations with identical instructional areas by marking the appropriate checkboxes.

  2. Click Select to choose the Instructional Areas (Location). The Instructional Areas window opens.

    1. Select at least one area. More than one can be selected.

    2. If "Other" is selected, enter the specific area in the Notes text box. 

    3. Select OK.

    4. Hover over the Instructional Areas link to view the selected areas. 

    5. To edit the areas, select the link to reopen the window.

  3. Click Select to choose the Frequency. The Frequency window opens.

    1. Select one frequency.

    2. If "Other" is selected, enter the specific frequency in the Notes text box. 

    3. Select OK.

  4. If necessary, edit the Begin Date or End Date.

    1. Click the date link. The calendar opens.

    2. Use the navigation tools to move to the correct month and year.

    3. Select the date.

  5. If "Other" was selected, enter the specific accommodation details in the text box.

  6. When the details have been entered, Save.

Deleting Accommodations

Accommodations can be deleted by selecting the delete icon. The Confirmation window opens. Select Yes. The accommodation is deleted.