This article assists users when completing the form.

Form information

The Record of Attempts form documents the district's attempts to schedule a meeting. It is included in all events with a Notification of Meeting form.

The Record of Attempts form includes two attempts. It is used when the Notification of Meeting is sent, not for every contact made to schedule the meeting. Those contacts are entered on the student’s parent contact form maintained by the Case Manager.

1. Enter the Date of contact.

2. If the parent waived the 10 day notification requirement, check the box. 

3. Check appropriate Method(s) of contact. More than one may be chosen. 

4. Enter the Parent/Guardian Response.  If ‘Cannot attend. please reschedule’ or 'No response' is chosen, the 2nd attempt is required.

5. Save.

6. Once the Notification of Meeting event is compliant and Create/Store invite selected, the Print Layout Chooser appears.  The Notice of Meeting and Record of Attempts are both included on the drop down, however, only the Notification of Meeting is printed and sent to the parent.  The Record of Attempts is for district documentation of the attempts to schedule the meeting and is not provided to parents or partner district staff with the Notice of Meeting.  It is for internal use only.

Reevaluations

When further assessment has been requested through the Review of Existing Data for a Reevaluation, two Notifications of Meeting will be sent to the parents.  Two separate Record of Attempt forms must also be completed to document the two Notifications of Meeting, one for the Review of Existing Data (sent by IEP Case Manager) and one for the Eligibility Conference (sent by Evaluation Chair).

If a meeting is needed to review evaluation information, the Evaluation Chair completes the following steps in conjunction with the additional Notification of Meeting:

1. Open the Notification of Meeting.

2. At the bottom of the Event Overview, select Invitation Record to ensure there is a saved version of the NOM from the RED meeting. If there is not, contact the Case Manager who will complete it.

3. When the NOM for the RED meeting has been stored, complete the NOM and Record of Attempts for the Eligibility Conference.

Proceed with documenting the attempts to schedule the meeting to discuss the evaluation results. 

1. Enter the Date of contact.

2. If the parent waived the 10 day notification requirement, check the box. 

3. Check appropriate Method(s) of contact. More than one may be chosen. 

4. Enter the Parent/Guardian Response.  If Cannot attend . . . or No response . . . is chosen, the 2nd Attempt will become required. 

5. Click the Save button.

6. Click Create/Store Invite.

7. Select First Attempt from the drop down if it is the first attempt to schedule the Eligibility Conference.

8. Click the Save button.

Rescheduling a Meeting

If an Initial Eligibility, Reevaluation, IEP, SP, or Manifestation is rescheduled, the Meeting Date must be changed on the Notice of Meeting then the Record of Attempts form edited.

1. Open the Notification of Meeting event.

2. Edit the Notice of Meeting as needed.

3. Open the Record of Attempts form.

4. In the Parent Response section for the 1st Attempt, choose either Cannot attend, please reschedule or No response to open the required 2nd Attempt section.

5. Complete the 2nd Attempt.

6. Save.

7. Click Create/Store Invite.

8. Select Attempt Reason from the drop down.

9. Click the Save button.

10. Select Notification of Meeting from the Print layout chooser.

11. Click OK to view and print.

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