Always review the Plan Dates before locking the Initial IEP Event. If an IEP event is opened before the Notification of Meeting is completed and saved, the Plan Dates are based on the Due Date, not the Meeting Date. The Plan Dates must be checked for accuracy before locking or the initiation, service, goal and accommodation dates may not be accurate.

An Initial IEP presents unique challenges when locking. The Initial IEP event must not be locked until you have received the signed Parent Consent for Initial Services Prior Written Notice. Once the Parent Consent is received, lock the IEP and then the Parent Consent (see below).

• You must have the signed Parent Consent to determine the Initiation Date of the Initial IEP. The Initiation Date of the Initial IEP must be on or after the date the parent signed the Prior Written Notice. Per DESE Standards and Indicators: “Parent consent (date of signature) is prior to implementation of IEP (initiation date).”

• An error in a locked Initial IEP cannot be addressed in an IEP Correction event until both the Parent Consent-Initial Services and Initial IEP events have been completed and locked. 

• It is extremely important that the Initial IEP event not be locked prior to receiving the signed and dated Prior Written Notice-Initial Services from the parent. After receiving and documenting the parent's response to the Consent for Initial Services Prior Written Notice, the Initial IEP can be locked. 

• The Initial IEP event must be locked before the Parent Consent-Initial Services event can be locked.

• Correct sequence

  • Hold Initial IEP meeting

  • Provide Parent Consent-Initial Services PWN to the parent/guardian

  • Parent Consent-Initial Services PWN is received from the parent/guardian with response indicated

  • Parent response is entered on PWN in Parent Consent-Initial Services in Phoenix

    • If consent is received, enter correct Initiation Date on Plan Dates form in the Initial IEP

    • If consent is not received, or you do not receive a response from the parent, consult with your administrator for the next steps - Do not lock the Initial IEP or Parent Consent-Initial Services events until told to do so by your administrator.

  • Lock the Initial IEP event

    • The Plan Status is PENDING until the Parent Consent is locked

    • The Notification of Meeting - Initial IEP remains on the Scheduled Events panel until the Parent Consent-Initial Services event is locked. It then moves to Locked Events.

  • Lock the Parent Consent-Initial Services event

• When the Parent Consent-Initial Services-IEP is locked, the Annual IEP is created along with the Notification of Meeting-Annual IEP. It is due 364 days from the Meeting Date of the Initial IEP.