Prior Written Notice - Additional Data Needed

Owned by Tracy Turner, created
Last updated: Jan 20, 2023 by William Johnson
5 min read

This article will help users with the form.

Form information

The Prior Written Notice - Additional Data appears in the Initial Joint Review/Consent and Reevaluation events. It is used in conjunction with the Areas to be Assessed to obtain consent for assessment from the parent, guardian or student at least 18 years of age.

The additional consent forms, PWN-Add'l Data (initial eligibility event) and PWN-Add’l Data-2 (reevaluation event) along with the Areas to be Assessed forms are available if it is determined that additional areas need to be assessed during the evaluation process. They should only be used after the first PWN-Additional Data has been used. (For an initial evaluation, the first PWN-Additional Data is in the Initial Joint Review/Consent event.)

Verify all dates entered are accurate particularly when the dates are at least 365 days from the date the form is completed.

  1. Enter method of provision to parent

  2. Enter 1st Date Sent or Given

  3. Select Initial Evaluation or Reevaluation

  4. Select the areas to be assessed

  5. Enter Options considered and why rejected

  6. Enter what the action was based on

  7. Enter Other relevant factors considered

  8. Enter contact information

  9. Save

  1. When the PWN is returned with signature for consent, check the Consent box and type in the Parent/Guardian Signature

  2. Enter the Date Signed

  3. Enter the Date Received by the Evaluation Chair

  4. Save

Send original, signed Prior Written Notice to Word Processing with Initial Referral file when evaluation is completed.

  1. If the PWN is returned with signature indicating consent for assessment is refused or the parent indicates in another way they are refusing to give consent, check the Refused box on the form and type in the parent signature if parent signed the form.  If the parent did not return the PWN but indicated they are refusing the evaluation, check Refused and type “Parent Refused” on parent signature line.

  2. Enter the Date Signed or the date the parent indicated they are refusing the evaluation.

  3. Enter the Date Received by the Evaluation Chair.

  4. Save

If parent refused consent, after locking the Initial Joint Review/Consent Event, Phoenix will create an Exit Event to be completed by the Evaluation Chair.

No Response/Final Attempt (Initial Evaluation)

  1. After sending initial attempt to obtain consent, wait 10 days for a response.  If no response, issue a second Notice.

    1. Open Prior Written Notice form and enter date in 2nd Date Sent or Given.

    2. Save

    3. Print

    4. Send to Educational Decision Maker (EDM) along with Areas to be Assessed Form

  2. If second PWN is not returned, contact parent.

  3. Confer with school to determine if case will be dropped or more attempts to obtain consent will be made. If more attempts, repeat step 1 using 3rd Date Sent or Given.

    1. When the team has determined that no further attempts will be made, mark No Response and Final Attempt on Prior Written Notice.

    2. Type No Response on signature line.

    3. Enter the date decision was made that case will be dropped in Date Signed and Date Received fields.

    4. Save

 

  1. When PWN is returned with signature for consent, check the consent box and type in the parent signature.

  2. Enter date parent signed consent form

  3. Enter date consent form was received

  4. Save

  1. If PWN is returned with signature indicating consent for assessment is refused, or the parent indicates in another way they are refusing to give consent, check the Refused box on the form and type in the parent signature if parent signed the form.  If the parent did not return the PWN but indicated they are refusing the evaluation, check Refused and type “Parent Refused” on parent signature line.

  2. Enter date parent signed form or indicated that refusing the evaluation.

  3. Enter date Evaluation Chair received notice from parent.

  4. Save

 

No Response/Consent Assumed (Reevaluation)

  1. Mark Consent on Prior Written Notice.

  2. Type “Consent Assumed” in parent signature line.

  3. Enter the date the decision was made that consent will be assumed in the date signed and date received fields.

Educational decision makers of students referred for an initial special education evaluation or reevaluation have the right to refuse to provide consent for evaluation or rescind their consent at any time during the evaluation process. 

Educational decision makers may rescind their consent after signing the PWN giving their consent to test (verbal or written). The RED meeting must still be convened and a PWN provided even when the educational decision maker disagrees with the initial referral for evaluation. 


For further information please refer to the following document: EDM Refusal/Rescission.