Disciplinary Documentation Event

Owned by Mary Spires, created
Last updated: Aug 21, 2024 by Mary Spires
3 min read

This article assists users when completing the event.

Event information

The user creates and completes the Disciplinary Documentation event each time a student receives an out-of-school suspension. Instructions for creating the Disciplinary Documentation Event can be found here.

The Due Date and Scheduled Date are user-entered and can be the same - the date the event is created or the date of the incident.

The event includes Page 1 and Section A of the Discipline Documentation form. When the event is opened, Page 1 is the only required form.  The responses entered on Page 1 determine if Section A or a Manifestation Determination is required.

Section A is created in the Disciplinary Documentation event if the student has accumulated more than 10 days of suspension this school year, but no pattern of behavior has been created (no Manifestation Determination is required).

Sections B, C, D, and E are in the Manifestation Determination event that is created if required when the Disciplinary Documentation event is locked. A Manifestation Determination is required if the current suspension is more than 10 days or if the student has accumulated more than 10 days of suspension this school year AND a pattern has been created.

Multiple Disciplinary Documentation events can be open at the same time. It is not necessary to lock one to create another. However, only one Manifestation Determination event can be open at a time. If a Manifestation Determination event is open, it must be locked before another Disciplinary Documentation event requiring a Manifestation Determination is locked.

Locking the Disciplinary Documentation Event

  1. After saving all forms, return to Event Overview.

  2. Click Validation Check.

  3. If errors appear, resolve them before continuing.

  4. When the event passes the validation check, click Print to preview and proofread the form(s).

  5. When all information is correct, click the Lock button.

If the total number of days suspended this school year is not greater than 10, or no pattern has been created, no additional events are created. The process is complete.

If the current suspension is more than 10 days, the length of the current suspension is undetermined, or the student has accumulated more than 10 days of suspension this school year, AND a pattern of behavior has been created, Phoenix creates the Manifestation Determination event when the Disciplinary Documentation event is locked. The Manifestation Determination event includes the Notification of Meeting and Discipline Documentation Sections B, C, D, and E. An Additional Information form is also included to summarize the final outcome of the disciplinary action taken by the school/district, including the number of days the student is actually suspended from school for this incident and the total for the year.