Online meeting and collaboration resources

Owned by William Johnson, created
Last updated: Jan 17, 2023
4 min read

This article will provide you with SSD approved applications to use to conduct online meetings and collaborate remotely with SSD employees, partner district staff and parents/educational decision makers. 

Microsoft Teams, RingCentral Meetings, Zoom, and Google Meet

Microsoft Teams

Microsoft Teams is another great resource for communication with all SSD employees. 

More about Microsoft Teams:

  • All SSD employees have access to Microsoft Teams

  • Used for instant messaging and audio and video conferencing to support working remotely with your fellow SSD team members

  • Has screen sharing capability to any SSD employee in the organization
    Follow the link below to watch this video on how to start using Microsoft Teams to communicate with SSD staff: 

This video is using the Office 365 Stream application. To view the video you must login to Office 365 (follow these instructions if you are unsure how to login: Logging into Microsoft 365 and Outlook (Email)

Additional information and training resources about Microsoft Teams may be found here, Using Microsoft Teams.

RingCentral Video Meetings

RingCentral is a great resource for staff to communicate. It is also the best option for staff to use when contacting Parents/Educational Decision Makers. 

RingCentral Video Meetings can be scheduled and/or orchestrated using either the desktop app, web app or mobile app.

To learn how to schedule and participate in meetings using the Desktop & web application, please see this RingCentral Support article.

To learn how to schedule and participate in meetings using the mobile application, please see this RingCentral Support article.

Zoom

Zoom is a great resource for communication with partner district staff and parents/educational decision makers.

Zoom accounts should be requested through the Technology Services Jira Customer Portal or by emailing TechnologyServices@ssdmo.org and requesting an account there.

After your account is ready you’ll be emailed instructions on how to activate your account and start using Zoom.

For more information on how to use Zoom, please go to their Training Resources site here, Zoom Video Tutorials.

Google Hangouts Meet

Host a meeting

Through September 30, 2020, school districts preparing for potential school closures can access Google Meet's premium video conferencing features which includes larger meetings (up to 250 participants per call). Google provides a Quick Start PDF.

  1. Go to meet.google.com

  2. If you are not currently signed into Google, click Sign in located in the top right corner of the screen.

  3. Sign in with your SSD Google account and click Next.

  4. Enter your SSD password.

  5. Click on the Join or start a meeting button.

  6. To start your own meeting, enter a nickname or leave blank and click Continue.

  7. You may be prompted to allow google.meet.com to use your microphone and camera.

  8. Your video will start on the left and you will see the meeting details on the right, click Join now.

  9. The next screen will allow you to invite others to your meeting. You can Copy the joining information and paste it in an email or you can click on Add people and enter a name.

Join a meeting

There are multiple ways to join a Google Meet please visit the Google Support site at  https://support.google.com/a/users/answer/9303069  if the directions below do not address your needs

To join with a meeting link

  1. Clicking on the meeting link URL that was sent to you by the host.

  2. You may be prompted to allow google.meet.com to use your microphone and camera.

  3. Your video will start on the left and you will see the meeting details on the right, click Join now.