Microsoft 365
- Mark Howell
- William Johnson
This article is for anyone wanting to know more about Office 365 applications, uses, and resources.
Microsoft 365 Spotlight Series
We are pleased to share that SSD is focusing on an effort to utilize the Microsoft 365 applications throughout the district. As an organization, we have made the decision to use this powerful collaboration and productivity platform because it provides a superior solution for our organization’s needs.
No matter what your work responsibilities, we are certain you will find many opportunities to benefit from using Microsoft 365. It will enable you to collaborate, increase productivity, and raise your efficiency to a new level. In addition, it will allow SSD to achieve significant steps towards integrating our work and narrowing down the systems we use each day.
Please check out the video below to see what Microsoft 365 can do for you. If you need help logging into Office 365 go to, Logging into Microsoft 365 and Outlook (Email).
Accessing Office 365 apps
You may also access Office 365 by typing in, www.office.com into your web browser. If you have any issues logging in follow the steps in the Logging into Office 365 and Outlook (Email) article.
Go to the SSD Portal, https://portal.ssdmo.org
Click on the Applications link and click the Office 365 button.
What can Office 365 apps do for me?
App | Description |
|---|---|
OneDrive | Access and edit your files from all your devices. Share internally to SSD staff. Work together in real-time on Office documents. Quickly find the files that matter to you. Keep your files protected and backed up. |
Outlook (Email, Calendar, People, Tasks) | Organize your email to focus on the messages that matter most. Manage your calendar to schedule meetings and appointments. Share files from the cloud so everyone always has the latest version. Stay connected and productive wherever you are. Work efficiently with email, calendar, contacts, tasks, and more—together in one place. Office integration lets you share attachments right from OneDrive, access contacts, and view LinkedIn profiles. |
Teams | Microsoft Teams is a collaboration and video conferencing service that enables staff to communicate from any location - via text chat, voice call or video conference. |
Word | Create documents from scratch, or a template. Add text, images, art, and videos. Research a topic and find credible sources. Save to OneDrive, to get to your documents from your computer, tablet, or phone. Share your documents, and work with others. Track and review changes. Collaborate in real time. |
Excel | Excel makes it easy to crunch numbers. With Excel, you can streamline data entry with AutoFill. Then, get chart recommendations based on your data, and create them with one click. Or, easily spot trends and patterns with data bars, color coding, and icons. Collaborate in real time. |
PowerPoint | Create presentations from scratch or a template. Add text, images, art, and videos. Select a professional design with PowerPoint Designer. Add transitions, animations, and motion. Save to OneDrive, to get to your presentations from your computer, tablet, or phone. Share and work with others, wherever they are. |
OneNote | OneNote is a digital notebook that automatically saves and synchronizes your notes as you work. Type information in your notebook or insert it from other apps and web pages. Take handwritten notes or draw your ideas. Use highlighting and tags for easy follow-up. Share notebooks to collaborate with others. Access your notebooks from any device. |
Stream | Microsoft Stream the intelligent video service in Office 365 makes it easy to create, securely share, and interact with video, whether in a team or across your organization. |
Forms | With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in. |
Delve | Use Delve to manage your Office 365 profile, and to discover and organize the information that's likely to be most interesting to you right now - across Office 365. Delve never changes any permissions, so you'll only see documents that you already have access to. Other people will not see your private documents. |
Bookings | A booking page where your customers can schedule appointments with the staff member who should provide the service. You can link this page to your email signature, where your customers can schedule appointments, or your own website. |
Comparing Google Apps and Office 365
Below is a quick comparison of Google Apps and Office 365. It is important to know that both of these suites of applications overlap and do many of the same things. It is up to you and your department processes as to which application will meet your needs. Use the table below to guide you. No matter which tool you use, please keep in mind that with online sharing applications it is vital you align to SSD board policies, state, and federal regulations when sharing data with other people.
Google Apps | Office 365 | |
|---|---|---|
Audience | Internal (SSD staff) and External | Internal (SSD Staff) |
Security | Permissions controlled by the owner(s) of the data. Providing access to share with external users poses a potential security violation with data | Permissions controlled by the owner(s) of the data. Limited access to internal SSD staff only poses less of a risk to potential security violations |
Support | Support offered through the Technology Services Help Center | Support offered through the Technology Services Help Center |
Collaboration | Real time editing. Multiple users may edit documents at a time, Auto save and revisions to cloud | Real time editing. Multiple users may edit documents at a time, Auto save and revisions to cloud |
Desktop apps | May open some file types in Microsoft desktop applications. Depending on the complexity of the documents there may or may not be formatting errors | Microsoft professional desktop applications provided. Complex documents that are not editable online may be seamlessly open in the desktop application. Formatting issues are not existent |
Account sync | Email address, password, first and last name are synced from active directory | Email address, password, first, last name, job title, building location, organization hierarchy, and phone number are synchronized from active directory |
Storage | Drive | OneDrive |
Word processing | Docs | Word Online |
Spreadsheet | Sheets | Excel Online |
Presentation | Slides | PowerPoint Online |
Gmail (restricted) | Outlook Online | |
Calendar | Calendar (restricted) | Calendar Online |
Digital Notebook | Keep | OneNote Online |
Website Creation | Sites | SharePoint Online |
Classroom management | Google Classroom | Teams |
Web conferencing | Hangouts | Teams |
Instant messaging | Talk | Teams |
Form building | Forms | Forms |
Task list | Tasks | |
Document management | Delve | |
Video streaming | YouTube | Stream |
Appointment Management | Bookings |
Office 365 app articles
Office 365 resources
Below is composed of a list of links that well help you get a better understanding of Office 365.
- Video training, downloadable guides, and eBooks for all the Microsoft applications.
https://www.microsoft.com/en-us/store/workshops-training-and-events/educators
- Register for events led by Microsoft covering Office 365, Teams, SharePoint and much more.