A Reevaluation that will result in a change in eligibility must be manually added to ESI Caselog by the Evaluation Chair because the event does not automatically appear as an initial eligibility event does.
A reevaluation where the current eligibility will continue with no changes (completed by the IEP Chair) and RED Page 6-Parent Notification goes home to the parents will not require an entry in Caselog.
Prior to Adding a Reevaluation event in ESI, the following has occurred in Phoenix:
The RED-Team Conclusions and Decisions page is completed and indicates Additional Data is Needed or No Additional Data is Needed but a change in eligibility
The Evaluation Chair has been notified by the IEP Chair that additional data is needed or there is a change in eligibility (including an exit) for the reevaluation
The Notification of Meeting and Record of Attempts forms have been created, stored and sent for the Review of Existing Data (RED) meeting
The event in Phoenix should not be locked at this point. If the event has been locked, the reevaluation can still be added to Caselog and a report can be submitted to Word Processing as long as there were no errors on the case.
Steps to Add Reevaluation Event
Locate the student record by entering the student's ID number in the SSD# field, click the magnifying glass
Click the Caselog tab
Click the Add Event Process
Click the drop-down for the Event Process and choose either Reevaluation-Additional Data Needed or Reevaluation-No Additional Data is Needed
Choose the Reevaluation in the drop-down (If the reevaluation event has been locked in Phoenix, check the box for View Locked Reevaluations)
Save
An initial eligibility does not require this process. It will automatically be added to ESI Caselog as a part of the Initial Joint Review process.