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Assessments Screen

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This article assists users when completing the Assessments Screen.

Information is entered on the Assessments screen when a student is participating in a state assessment (GLA, EOC, ACCESS for ELLs, or NAEP) WITH accommodations. It is not used if the student is participating WITHOUT accommodations or is eligible for MAP-A. Accommodations entered on the Assessments screen print on Form D-Part 1 (Grade Level Assessments), Form D-Part 2 (End-of-Course Assessments), Form D-Part 4 (ACCESS for ELLs) or Form D-Part 5 (NAEP).

Information

This page includes instructions for entering accommodations for state assessments. To view information about entering Program/Classroom Modifications and Accommodations for Alternate Form F click here.

Information about entering accommodations for both classroom and state assessments can also be found on the Accommodations Quick Start Card. 

The Assessments Screen is completed for all students requiring accommodations for state assessments (Grade-Level Assessments, End-of-Course Assessments, ACCESS for ELLs, or NAEP) as indicated on the appropriate section of Form D. To see all accommodations for state assessments download the DESE version of Form D.

The Assessments Screen is not required by Phoenix. Therefore, the IEP can be locked without entering any state or national assessment accommodations, even if the need for accommodations was agreed to by the IEP Team and was documented on Form D. This means no accommodations would be included in the IEP. If this happens, and the student requires accommodations, an IEP Correction event must be completed to correct the error. Printing and proofreading the IEP before locking can prevent this.

Adding Assessments to the Plan

Information added on the Assessments screen is automatically saved

Assessments and assessment accommodations do not require details such as location or amount. This means it is not necessary to save on this screen. The Save button will not be activated.

When to Add an Assessment

An assessment should be added to the Assessments Screen if the student will use accommodations for that assessment, as indicated on the appropriate section of Form D. If the student will not be using accommodations for state assessments, or if the student is participating in MAP-A, no assessments should be added to this screen.

If the student will participate in more than one assessment, they must be added one at a time.

  1. Open the Assessments screen.

  2. On the Assessments Search panel, select the Assessment Type (Access for ELLs, End-of-Course, Grade Level, NAEP).

  3. Skip ‘All Grades’ and ‘All School Years’. They cannot be changed.

  4. Click the Search icon.

  5. Select the specific areas/sections of each assessment.

  6. Add to Plan.

The Assessments Search Panel closes. Assessments appear on the Plan Assessments Panel.

Adding Additional Assessments

To add additional assessments

  1. Click the arrow on the right side of the Assessments Search bar. The Assessments Search panel opens.

  2. Repeat steps 2 through 6 above to add a new assessment.

Save is not required on the Assessments screen. The system saves the assessments and accommodations automatically. Because there are no details added on this screen, it is not necessary to save.

Entering State Assessment Accommodations

  1. Click the flag for the area/section. The Assessment Accommodations panel opens.

  2. Choose the Accommodations from the list. (NOTE: the list of accommodations may vary from the image).

  3. Add to Plan.

When the accommodations have been added, the flag will be filled. Hover over the filled flag to view the list of saved accommodations.

Adding Additional Accommodations

  1. Click the flag which displays the list of accommodations already added to the plan.

  2. Click the arrow on the right side of the Assessment Accommodations Search bar. The list of available accommodations opens. The accommodations previously entered are checked.

  3. Choose the Accommodations you wish to add.

  4. Add to Plan.

Deleting an Assessment or Accommodation

Assessments and accommodations can be deleted by selecting the delete icon.

Deleting an Assessment

  1. Open the Assessments screen.

  2. All assessments added to the plan appear on the Plan Assessments panel.

  3. Select the delete icon (the trash can) to the right of the assessment to be deleted.

  4. In the Confirmation window that opens, select Yes.

  5. The Assessment is deleted.

When an assessment is deleted, all accommodations for the assessment are also deleted.

An assessment can also be deleted on the Federal 4 Summary screen. Open the screen, scroll/fly to the Assessments section, then select the delete icon to the right of the assessment.

Deleting an Accommodation

  1. Open the Assessments screen.

  2. Click the flag for the assessment where the accommodation was added.

  3. The accommodations added to the plan for that assessment appear on the Plan Assessment Accommodations panel.

  4. Select the delete icon (the trash can) to the right of the accommodation to be deleted.

  5. In the Confirmation window that opens, select Yes.

  6. The Accommodation is deleted.

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