This article assists users when documenting ESY transportation information in an IEP.
Information
This process is followed for students who currently receive transportation as a related service as well as those students who will be receiving transportation only for ESY.
Create the Transportation Change Event
Open the student’s record in Phoenix
Click Events
Click + New Meeting in upper right corner of the Scheduled Events panel
In the Schedule Meeting window, choose Transportation Change from the Event Type menu
Enter the current date as the Due Date and Scheduled Date
Enter “ESY Transportation” in the Event Title Detail field
Click the smile icon to assign the event to yourself
Click Save
The Event will appear on the Scheduled Events Panel
Complete the Transportation Change Event
Open the event
Click Transportation on the Forms List panel or the Event Overview
Complete required fields
Enter Effective Date (first day of ESY) and End Date (last day of ESY)
Check all prefilled information for accuracy and make any necessary changes
Enter the student’s Disability
In the Action section choose Add
For Session choose ESY
Choose Day(s) of the Week transportation will be used
Ensure that the pickup and drop off locations are correct for ESY
Enter Emergency Contact information for both AM and PM
Enter the email address of your SSD Administrator’s Secretary
Enter any necessary Special Instructions. If the student’s start and end times for ESY are different than the regular program times, enter the correct information in Special Instructions.
Save
Click Event Overview on the Event Sections panel
Click Validation Check
If there are errors, address them and check validation until the event is compliant
When the event is compliant, click Lock
When the Transportation Change Event has been locked your SSD Administrator’s Secretary will receive an email informing her that the form has been completed. She will complete the process.
Transportation accommodations do not appear on the Transportation Form. If the accommodations need to be updated an Amendment or new IEP must be completed.