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The information below provides the action requirements needed for a student to be imported into added to TherapyLog from Phoenix. When troubleshooting, use the chart below to determine the issue and the responsible staff for providing that information. When troubleshooting issues, please refer to this information before contacting the Service Desk.

Application

Image Added

If student is NRSP NRSP indicator on student code active special edPHOENIX PHOENIX , greater than zero with a start date that has started and end date has not passed case manager current PHOENIX licensed, enrolled case manager current PHOENIX associated with the case manager written associated with current

ESI

Action

Responsible Staff

Student's ESI Student Status is “ACTIVE” on ESI Status:

  1. Search for student

  2. ESI Status is “ACTIVE” in header  

A student’s record is ACTIVE in ESI the next business day after the first event (Initial Joint Review or Transfer event) has been completed by the Primary Staff assigned to it locked in Phoenix (based on most recent enrollment)

ESI

. Initial Joint Review events are locked by the Evaluation Chair. Transfer events are locked by the Special Education Coordinator or the designee.

Student’s Phoenix Status is “ACTIVE (SPECIAL ED), ENROLLED” or “ACTIVE (NON-RESIDENT SERVICES PLAN), ENROLLED” in header  

ACTIVE (SPECIAL ED) indicates the Case Manager has locked an active plan in Phoenix.

OR

ACTIVE (NON-RESIDENT SERVICES PLAN) indicates a Non-Resident Services Plan has been locked in Phoenix by the SEIMS Department. Responsible staff is the Case Manager.

ENROLLED indicates the student has been enrolled by the Intake Department in ESI and added to Phoenix the next business day.

ESI

If student is SNAP, must have SNAP indicator on student code A student attending a private or parochial school must have “SNAP Indicator” Type on Student Codes

  1. Search for student

  2. Check for “SNAP Indicator” in Type on Student Codes tab

SNAP Department

ESI

A student with a Non-Resident Services Plan (NRSP), must have

“Non-Resident Services Plan” Type on Student Codes

  1. Search for student

  2. Check for “Non-Resident Services Plan” in Type on “Student Codes tab

Student Data Department

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PHOENIX

Action

Responsible Staff

Student requires an

Active (

Special Ed) status:

  1. Search for student

  2. Program Status is “Active (Special Ed)” on Summary screen

The Case Manager has locked an active plan

  1. in Program Snapshot section

An active plan has been locked by the Case Manager.

Student must have an active plan in Phoenix

The Case manager has locked an active plan

An active plan has been locked by the Case Manager.

Must have at least one, active Medicaid-eligible service

with service minutes

  • Speech Therapy

  • Language Therapy

  • Related Services – Physical Therapy

  • Related Services – Speech Therapy

  • Related Services – Occupational Therapy

  • Related Services – Language Therapy

  • Related Services – Social Work Counseling

  • Consult with Social Worker

  • Inst in Social Skills

The

Case Manager/IEP team member has entered the service in the

active plan

.

Must have at least one, active service assigned to a

MO HealthNet

service provider

The

Case Manager/IEP team member has assigned the service to a provider in

the active plan

.

Must have an active goal

related to an eligible service

The

Case Manager/IEP team member has

entered a goal

related to an eligible service in

the active plan

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Note

The student must have a reevaluation due date in (CRFs) entered on the student file that goes to the ftp site, otherwise, the record will not write to TL.

If a student has a pending/active plan with a date far in the future, send ticket to DevOps so that an adjustment can be made to the IEP/Initiation date on the file.