For devices, the information in the tables below will be used by Technology Services to initiate a requisition for printer purchase.

Technology Services is responsible for budgeting for and purchasing all printers.

It is recommended that when a printer is needed, to first make the following considerations, as not all printer requests will be approved:

1. Was the printer budgeted for during the previous year’s budget process?

2. Is this printer replacing another device, or is it a new device?

   1. If the device is replacing another device, what device (SSD Asset Tag #, Serial # or Marco #) will it replace?

   2. If the device is a new device, have the following considerations been made?

      1. Can you print to another nearby printer? Convenience does not justify the need for printer purchase.

      2. Can you print to a copier, or other printing device that offers some security? Often copiers can be configured to add a layer of security.

      3. Could the content being printed be distributed electronically?

      4. Is it necessary to print the content?

3. How many people will have access to print to the device? We will not purchase a printer for individual use.

4. If in a partner district, does adding or replacing a printer align with any partner district initiatives to consolidate or manage printing access?

5. If a color device is being considered, would a monochrome suffice? Most printing will be in monochrome. Color printers are less efficient at printing in monochrome.

If you feel the request is justified, it is recommended to submit a Service Ticket to Request quote for purchase for consideration, and Technology Services will initiate the purchase if approved. Below are examples of the printers we currently purchase.

Page Contents