Payroll Timesheet Submission Process
Objective
To guide employees and authors in submitting accurate payroll timesheets through the FININFO system.
Cautionary Notes
Please ensure to promptly submit timesheets at the end of each pay period.
If submitting timesheets 30 or more days after the work date, CFO approval and an accompanying explanation are required.
For optimal performance, use Google Chrome or Edge browsers.
Kindly refrain from using tablets or mobile devices for timesheet submissions.
Step-by-step
Accessing the System
Go to myapps.microsoft.com using your SSD email and password.
Click on "FIN Reporting and E-Forms” or go to "Finreporting and eForms" and select “Eform(s) - Author Listing” to access the timesheet form.
Adding a Timesheet
Click on "Add Payroll Timesheet."
Set the status to "Active" and keep the "Assigned To" field as yourself.
DO NOT assign to your supervisor yet. The form must be saved first.
Fill in details like building, section, assignment, pay period, work details, date, and time worked.
Add notes if necessary.
Check the "Approvals (esign)" button next to your name to approve the timesheet.
Scroll back up to the top and click "Save."
Review and Reassignment
In case of any data entry errors, it is essential to make the necessary adjustments and ensure that the Approvals (esign) button is selected before proceeding with the Save action.
Once the form is prepared for submission to your supervisor, return to the Eforms Author Listing screen.
Then, locate the relevant line item and click on "Edit".
From the Assigned to drop-down list, choose your supervisor.
If your supervisor does not appear in the list, you may need to select the "add all supervisor..." option.
Scroll down to the approval section and verify that the "Approvals (esign)" button next to your name is checked in order to approve the timesheet.
Finally, click "Save" to complete the reassignment.
Tips for Improving Efficiency
To prevent data entry issues, it's crucial to accurately fill in all required fields.
Prior to saving, double-check the timesheet meticulously to catch and rectify any errors.
When necessary, promptly reassign timesheets to the appropriate supervisor.
For browser-related concerns or general queries, please reach out to the helpdesk.