Payroll Timesheet Submission Process

Owned by William Johnson
Last updated: May 22, 2024
2 min read

Objective

To guide employees and authors in submitting accurate payroll timesheets through the FININFO system.

Cautionary Notes

  • Please ensure to promptly submit timesheets at the end of each pay period.

  • If submitting timesheets 30 or more days after the work date, CFO approval and an accompanying explanation are required.

  • For optimal performance, use Google Chrome or Edge browsers.

  • Kindly refrain from using tablets or mobile devices for timesheet submissions.

Step-by-step

  1. Accessing the System

    • Go to portal.ssdmo.org using your SSD username and password.

    • Click on "Applications" and select "Eform author listing" or go to "Finreporting and eForms" and select “Eform(s) - Author Listing” to access the timesheet form.

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  2. Adding a Timesheet

    • Click on "Add Payroll Timesheet."

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    • Set the status to "Active" and keep the "Assigned To" field as yourself.

      • DO NOT assign to your supervisor yet. The form must be saved first.

    • Fill in details like building, section, assignment, pay period, work details, date, and time worked.

    • Add notes if necessary.

    • Check the "Approvals (esign)" button next to your name to approve the timesheet.

    • Scroll back up to the top and click "Save."

  3. Review and Reassignment

    • In case of any data entry errors, it is essential to make the necessary adjustments and ensure that the Approvals (esign) button is selected before proceeding with the Save action.

    • Once the form is prepared for submission to your supervisor, return to the Eforms Author Listing screen.

    • Then, locate the relevant line item and click on "Edit".

    • From the Assigned to drop-down list, choose your supervisor.

      • If your supervisor does not appear in the list, you may need to select the "add all supervisor..." option.

    • Scroll down to the approval section and verify that the "Approvals (esign)" button next to your name is checked in order to approve the timesheet.

    • Finally, click "Save" to complete the reassignment.

Tips for Improving Efficiency

  • To prevent data entry issues, it's crucial to accurately fill in all required fields.

  • Prior to saving, double-check the timesheet meticulously to catch and rectify any errors.

  • When necessary, promptly reassign timesheets to the appropriate supervisor.

  • For browser-related concerns or general queries, please reach out to the helpdesk.