This article assists users when completing the form.

Form information

The Discipline Documentation Form is completed every time a child receives an out-of-school suspension. Page 1 is in the Disciplinary Documentation event that is created by the user.

1. Enter the Date of Infraction.

2. Enter the Case Manager name.

3. Enter the Description of Infraction. The text box will expand as needed. The description of the infraction must mirror the information given to the parent by the administrator but should not include names or identifying information of other students involved.

4. Enter the Number of OSS disciplinary removal days for this infraction.

   1. If the length of the current suspension is less than 10 days, use the links on the right to view the section for Current suspension is Less than 10 days

   2. If the length of the current suspension is greater than 10 days, use the links on the right to view the section for Current Suspension is Greater than 10 Days.

   3. If the length of the current suspension is undetermined,, but as a result of further action by the school/district, has the possibility of being greater than 10 days, use the links on the right to view the section for Length of Current Suspension is Undetermined.

Current Suspension is Less than 10 Days

1. Enter the Number of OSS disciplinary removal days for this infraction.

2. Select No for “Is the total number of days for this infraction greater than 10?”

3. Continue to question #3. Enter the number of OSS disciplinary removal days in this school year prior to this infraction.

4. Add the days in question #1 to the days in question #3 and enter the total in #4.

5. Answer question #5 indicating if the total from question #4 is greater than 10.

   1. If the answer is Yes, question #6 will become required. Continue.

   2. If the answer is No - STOP. No additional forms will be created. Save and Lock the event. No additional events will be created. The process is complete.

6. Question 6 determines if a pattern has been created and if a Manifestation Determination is required.

   1. Answer

   the

   1. question

   “Is the child's behavior for this infraction

   1. 6A -  Is the student’s behavior substantially similar to the

   child's

   1. student’s behavior

   in

   1. from previous incidents that resulted in the series of removals?

   ” with one of three options.

   1. No (no pattern created) 

      The behavior for this suspension is NOT similar to behavior in previous incidents. This means

      1. If the answer is Yes, continue to question 6B.

      2. If the answer is No, no pattern has been created and no Manifestation will be needed. Section A is created, and required, in this event. It is required. 

   2. Yes, AND at least one of the following factors is present.

      1. The behavior for this suspension IS similar to behavior in previous incidents AND at least one or more of the additional factors is present. Check the appropriate box(es) and enter the length of this suspension, the total days of suspension for this school year and/or the dates of suspensions for this school year. This option establishes a pattern which requires a Manifestation Determination to be completed.

   3. Yes, BUT none of the above factors is present (no pattern created).

      1. The behavior for this suspension IS similar to behavior in previous incidents BUT none of the additional factors are present. This means no pattern has been created and no Manifestation Determination will be needed. Section A is created, and required, in this event. 

   4. The last question will be automatically answered based on answers selected for question 6.

      1. If the answer is No, Section A will appear on the Forms List panel and must be completed before locking the event.

         1. This option is autofilled if option a or c is selected for question 6 as described above

      2. If the answer is Yes, a Manifestation Determination is required and will be automatically created when this event is locked.

         1. This option is autofilled if option b is selected for question 6 as described above

   Click the Save button

   2. If the answer to question 6A is yes, continue to question 6B - Are there other factors such as length of each removal, the total amount of time the student has been removed, and the proximity of the removals to one another that create a pattern?

      1. If the answer is Yes, a pattern has been created and a Manifestation Determination is required. The event will be created when this event is locked.

      2. If the answer is No, no pattern has been created. Section A is created in this event. It is required.

   3. The final two options are autofilled based on the responses to questions 6A and 6B.

      1. If the response to either 6A or 6B is no, no pattern has been created. Complete Section A. (Manifestation Determination is NOT required)

      2. If the responses to both 6A and 6B are yes, a pattern has been created. Proceed to Section B. (Manifestation Determination IS required)

7. Save.

8. Return to the Event Overview and do a Validation Check.

9. When the Validation Check is successful, click the Lock button.If required, continue to the Manifestation Determination event

10. When the total days of suspension for the year is 10 or less, no further action is required.

11. When the total days of suspension for the year is more than 10

    1. Section A is created in this event if no pattern is created (the answer for either 6A or 6B is No).

    2. the Manifestation Determination event is created if required (6A and 6B are BOTH answered Yes).

Current Suspension is Greater than 10 Days

1. Enter the Number of OSS disciplinary removal days for this infraction.

2. Choose Yes for “Is the total number of days for this infraction greater than 10 consecutively?” Question #2 becomes required.

3. Answer question 2, “Is this a 45 school day suspension?” Answer Yes if this suspension is for drugs/weapons/serious bodily injury (even if suspension is not for 45 days).

   1. In both cases (yes or no) a Manifestation Determination is required and the rest of the form remains disabled.

4. Click the Save button.

5. Return to the Event Overview and do a Validation Check.

6. When the Validation Check is successful, click the Lock button.

7. The Manifestation Determination event is created.

8. Continue to to the Manifestation Determination event.

Length of Current Suspension is Undetermined

1. Enter Form number 1, Number of disciplinary removal days for this infraction enter “10 with possibility of additional days” as the Number of OSS days for this infraction.

2. Choose Yes for “Is the total number of days for this infraction greater than 10 consecutively?”. Question #2 becomes required.

3. Answer question 2, “Is this a 45 school day suspension?” Answer Yes if this suspension is for drugs/weapons/serious bodily injury injury (even if suspension is not for 45 days).

   1. In both cases (yes or no) a Manifestation Determination is required and the rest of the form remains disabled.

4. Click the Save button.

5. Return to the Event Overview and do a Validation Check.

6. When the Validation Check is successful, click the Lock button.

7. The Manifestation Determination event is created.

8. Continue to Manifestation Determination event.

Locking the Disciplinary Documentation Event

1. After saving all forms return to Event Overview.

2. Click Validation Check.

3. If errors appear, resolve them before continuing.

4. When the meeting is compliant, click Print to preview and proofread the form(s).

5. When all information is correct, click the Lock button.

6. If the total number of days suspended this school year is not greater than 10, or if no pattern has been created, no additional events will be created. The process is complete.

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